Workflow automation software helps automate business processes and saves significant time when managing and completing repetitive tasks. Considering that such tools also let you connect with cloud apps and help with efficient software-building, it’s unsurprising that the industry’s value is expected to surpass $30 billion by 2029 [1] .
The Geekflare team has researched, tested, and listed the top process automation software for businesses in multiple industries. We’ve analyzed each tool for unique features (e.g. real-time collaboration and on-premise deployment), pricing, prebuilt integrations, and more.
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Best for Visual Workflows and Team Collaboration
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Integration Capabilities Salesforce, Slack, Trello, API Automation Complexity Reporting and Analytics Project Timelines, Workload Charts Free Trialmonday.com is headquartered in Tel Aviv, Israel, while also having offices in the US. The company has more than 220,000 customers. Automation is available with Standard plans and above, with prices ranging from $12-19 per user, per month. Specializing in project management and featuring several customizable templates, monday.com is the best workflow automation tool for visual workflows and team collaboration.
monday.com offers real-time collaboration with the option to automatically add users to tasks and notify users via customizable “if > then” parameters. The software integrates with 200+ tools, such as Gmail, Slack, and Google Calendar. Users can set up automation within these apps (e.g. notifying Slack channels when a project status has been completed).
The monday.com app supports 13 languages, including Japanese, Traditional Chinese, Swedish, German, and Korean. It also has several project management features, such as customizable Gantt chart views and the option to create task cards before assigning users.
monday.com lets teams provide feedback with commenting features and attachments. The app also has native app add-ons, such as TeamBoard and Google Sheets Automation.
monday.com pros and cons
| Subscription Plan | Monthly Price/User | Offerings |
|---|---|---|
| Standard | $12 | Timeline and Gantt chart views, 250 automations per month, 250 integration actions per month |
| Pro | $19 | 25,000 automations per month, 25,000 integration actions per month, private boards |
| Enterprise | Custom | Tailored onboarding assistance, 250,000 automations and integrations per month |
Best for All-in-One Business Management and Workflow Automation
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Integration Capabilities Zapier, Microsoft 365, Dropbox, Mailchimp Automation Complexity Reporting and Analytics Project Analytics, Workflow Performance $199/organization/month Free TrialBitrix24 has more than 15,000,000 customers around the world. At the heart of Bitrix24 is CRM, complete with project management, online collaboration, and communication tools with workflow management and a powerful AI assistant.
By default, Bitrix24 provides five workflows: Leave Approval, Business Trip, General Requests, Purchase Request, and Expense Report. It is possible to create new workflows to automate daily tasks, such as purchasing products or negotiating contracts.
Bitrix24 automated workflows can be used to take a document through approval stages, assign tasks, send emails, or notify of an approaching deadline. This way, you can approve a business trip, request a leave, and more.
Due to the mobile app, it is possible to start and control workflows on the go. Users can check how long it takes to approve employees’ requests and optimize the average execution time of the workflows. All these tools are available in Professional and Enterprise plans.
The Bitrix24 software is available in 18 languages, including German, Spanish, Chinese (traditional and simplified), Italian, French, and Vietnamese. It also has several project management features with Gantt chart and a website builder with AI.
All process-related activity is saved and stored in a single dashboard, so there’s no need to open every stage of a process to see its details and history. Bitrix24 offers various workflow templates, which are pre-configured sequences of actions that allow you to launch processes quickly.
| Plans | Monthly Price/Organization | Offerings |
|---|---|---|
| Professional | $199 | Business process designer, Feed workflows, 20 automated solutions seats |
| Enterprise | $399 | Business process designer, Feed workflows, 150 automated solutions seats |
Best for Integrations and No-Code Automation
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Integration Capabilities HubSpot, Trello, Slack, API Automation Complexity Reporting and Analytics Task Logs, Engagement Reports Free Forever Plan AvailableZapier was founded in 2011 and is headquartered in the US. Over 2.2 million people use the tool, which integrates with more than 6,000 apps. This, along with the ability to create unlimited “Zaps” (even with a free plan), make it the best for no-code platform for automation and integrations.
Some of Zapier’s third-party integrations include Slack, Gmail, Outlook, and Tiktok. Several native app integrations, such as Email by Zapier and Formatter by Zapier, also exist in the marketplace. Teams can make custom Zaps to automate their workflows in several ways, such as automatically uploading files and making draft emails. None of these require coding experience.
As of May 2024, Zapier is only available in English. However, you can use Zaps — like Translation by Zapier — to translate your automations into 100+ languages. Zapier also has a Zap builder, which uses AI to perform several actions. For example, teams can write documentation using this tool.
Zapier lacks native project management features, but teams can easily use the tool with Asana, Notion, monday.com, and numerous other productivity solutions. It also has three add-ons for $20/mo extra: Tables Premium, Chatbots Premium, and Interfaces Premium.
| Plan | Monthly Price | Offerings |
|---|---|---|
| Free | $0 | Unlimited Zaps, two-step automation, access to Zapier’s app |
| Professional | $19.99 | Unlimited app integrations, email customer support |
| Team | $69 | Unlimited users, SSO add-ons available for a fee, shared integrations |
| Enterprise | Custom | Tailored technical support, low-code features |
Best for Built-in Project Management and Customization
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Integration Capabilities Salesforce, HubSpot, Slack, API Automation Complexity Reporting and Analytics Task Progress, Time Tracking Free Forever Plan AvailableClickUp, founded in 2017 by Zeb Evans and Alex Yurkowski, is based in the US. More than 10 million people use the software, which has comprehensive project management tools like multiple viewing options. Users can also make custom task types and choose from different status templates, making it the best workflow automation software for built-in project management and customization.
ClickUp has mobile accessibility via iOS and Android apps, and users can use AI to get ideas and ask for an overview of urgent tasks. Teams using the app’s automation features can automatically assign users when certain actions are triggered, and it’s also possible to exclude metrics so that workflows are more accurate.
Teams can build custom integrations and apps with ClickUp’s API, and ClickUp itself also integrates with over 1,000 apps. Examples include GitHub, Google Drive, and a one-way sync with Apple Calendar and Google Calendar. Users can also integrate SSO with Google, Microsoft, and Okta.
ClickUp lets users choose from seven language variations, including Brazilian Portuguese and Latin American Spanish. German, Italian, and French are also available. Project management features include goal-setting, commenting features, and workload views.
In addition to what’s already included in monthly plans, ClickUp lets users add extra automations if needed. These cost $19.99/mo (1,000 actions), $99.99/mo (10,000 actions), and $299.99/mo (100,000 actions) respectively.
| Plan | Monthly Price/user | Offerings |
|---|---|---|
| Free | $0 | 50 active automations, 100 actions per month |
| Unlimited | $7 | 500 active automations, 1,000 actions per month, unlimited storage and integrations, compatible with ClickUp AI |
| Business | $12 | Google SSO, unlimited active automations, 10,000 actions per month (25,000 with Business Plus), customizable exports |
| Enterprise | Custom | Unlimited active automations, 250,000 actions per month, US/EU/APAC data residency, access to Enterprise API |
Best for Task Management, Software Teams, and Customizable Workflows
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Integration Capabilities Slack, GitHub, Google Cloud Automation Complexity Reporting and Analytics Sprint Reports, Flow Metrics Free Forever Plan AvailableJira was acquired by Atlassian in 2019, but the software has been around since 2002. The company is headquartered in Australia. With a drag-and-drop interface, Scrum boards, and capacity planning, Jira is the best workflow automation solution for task management, software teams, and customizable workflows.
Teams can set up auto-assignees to ensure that projects get allocated appropriately, and Jira’s drag-and-drop automations allow users to set up powerful workflows without consuming too much time. The app’s automation features also let teams automatically mark completed tasks as finished and automatically close dormant requests. The automation will leave a comment in case the customer wants to reopen the case.
Jira has a daily Slack summary feature to quickly resolve issues. Project management features include timeline views, real-time syncing, and the ability to add documents. Progress reports are also available for comprehensive projects, such as app development.
Users can integrate Jira with apps like Figma, Scriptrunner, and other Atlassian-owned software like Trello and Confluence. Jira supports over 15 languages, including English, Danish, Japanese, Hungarian, and Turkish. Jira Service Management is currently working on introducing Vietnamese as well.
| Subscription Plan | Monthly Price/user | Offerings |
|---|---|---|
| Free | $0 | 100 monthly automations, Atlassian community access, max. 10 users |
| Standard | $7.16 | 1,700 site automations per month, unlimited users, collaborate with external guests |
| Premium | $12.48 | 1,000 automations per user, per month, unlimited storage, 99.9% uptime |
| Enterprise | Custom | Unlimited automations, round-the-clock support, 99.95% uptime |
Best for Process Collaboration and Self-Service Portals
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Integration Capabilities Salesforce, Slack, Oracle, API Automation Complexity Reporting and Analytics Compliance Reports, Workflow Performance Custom PricingIntegrify was founded in 2001 by Rich Trusky and Dave Willsey, and is headquartered in the US. The company is owned by PSPDFKit and features process-builders, service portals, and form designers. These all contribute to Integrify being the best workflow automation solution for process collaboration and self-service portals.
Teams can test-run their processes to ensure that everything works as it should, and it’s also possible to drag and drop elements from start to finish. The same feature is also available for forms. Note and commenting features help project management run more smoothly between teams, and teams can use Javascript and other programming languages to customize forms.
Integrify integrates with Slack, Salesforce, Sage, SAP, and a handful of other software tools. The app offers real-time insights and team progress reports.
Integrify Pricing
Integrify’s pricing is based on custom quotes.
Best for Data Collection and Form-Triggered Workflows
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Integration Capabilities Salesforce, HubSpot, Slack Automation Complexity Reporting and Analytics Form Responses, Submission Stats Free Forever Plan AvailableJotform is an online form builder based in San Francisco, California, and is used by over 25 million people. Since the software focuses on form creation, it’s the best software for form-triggered workflows. Meanwhile, integrations like JotPoll and Google Analytics make it the best workflow automation software for data collection.
Jotform integrates with Zapier, allowing users to automate workflows in project management software like Trello and Asana. Through its marketplace, it’s also possible to integrate Jotform with other apps like OneDrive and Airtable.
Users can navigate Jotform in dozens of languages, including Indonesian, Arabic, Italian, English, and Dutch. Automation is available on all plans.
| Plan | Monthly Price | Offerings |
|---|---|---|
| Free | $0 | Jotform integrations, 100 monthly submissions, 1,000 monthly form views |
| Bronze | $34 | 25-form limit, 1,000 monthly submissions, 1 GB storage space, 250 fields per form |
| Silver | $39 | 2,500 monthly submissions, 500 fields per form, 10 GB available space |
| Gold | $99 | 10,000 monthly submissions, 100 GB storage space, 1 million monthly form views |
| Enterprise | Custom | SSO, SLAs, local data residency, unlimited use |
Best for Customizable Tasks, Analytics, and Enterprise Needs
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Integration Capabilities Salesforce, HubSpot, Oracle, Slack, API Automation Complexity Reporting and Analytics Marketing Performance, Real-time Metrics Free TrialWrike was founded in 2006 by Andrew Filev, and the company is headquartered in the US. More than 20,000 businesses use the software, which features analytics like budget and actual spending by OKRs. The app also features task management, custom workflows, and Kanban/Gantt chart views, making it our top choice for customizable tasks, analytics, and enterprise needs.
Teams using Wrike can add custom task automation conditions and choose who they want to mention when these actions are triggered. Account and space-level members get comprehensive permissions. The former can customize account-level workflows, and the latter can adjust all tasks and projects.
Wrike has desktop and mobile apps and supports automation/integration with WordPress, Google Sheets, Salesforce, Outlook, SurveyMonkey, and more. The API integrates workflows you’ve created in the Wrike app.
Wrike has advanced features, with roadmaps available for all of your projects. Collaborative tools include adding attachments and commenting. Teams can also see how much of their budget remains, and project portfolio management is also available. Wrike supports eight languages, including Spanish, Italian, and French.
| Plan | Monthly Price/user | Offerings |
|---|---|---|
| Team | $9.80 | 50 automations per user, per month, 20 free collaborators, custom workflows |
| Business | $24.80 | 200 automated actions per user, per month, unlimited dashboards, custom item types in workflows |
| Enterprise | Custom | 1,000 automated actions per user, per month, SAML-based SSO and 2FA, admin permission delegation |
Best for Customizable Workflows and No-Code Visual Builder
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Integration Capabilities Salesforce, Slack, Teams, API Automation Complexity Reporting and Analytics Workflow Highlights, Competitive Analysis 30-day refund guaranteePneumatic Workflow was founded in May 2020 by Anton Seidler and Stepan Rodinov. The app has an AI-powered workflow builder and video-based workflows, along with an editing toolbar that lets you delete and reorganize text. These features Pneumatic the best workflow automation software for no-code visual-building and workflow customization.
Teams using Pneumatic get a template builder that lets you add variables and assign people to the task. Users can integrate Zapier with the Pneumatic public API, and every pricing tier has access to all features. Pneumatic can also handle migration for you. Using Zapier, teams can also integrate apps like Salesforce and Slack.
With the Pneumatic workflow builder, users can tell the assistant exactly what they want. After doing that, the tool will work on building the necessary processes.
| Plan | Monthly Price | Offerings |
|---|---|---|
| Self-Serve | $99 | Unlimited users, Zapier integrations, chat support |
| Turnkey | $5,900/year (annual subscription only) | Unlimited usage, eight-week migration, done-it-for-you workflow design, unlimited customer support access |
| Enterprise | Custom | Backup and disaster recovery, SLA, further access to custom development |
Best for Process Reporting and Approval Workflows
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Integration Capabilities Asana, HubSpot, Salesforce, API Automation Complexity Reporting and Analytics Workload Metrics, Charts, Pivot TablesKissflow was founded in 2003 and became a SaaS company in 2012. Headquartered in the US, Kissflow has over a million users; companies using the service include Pepsi and Caribbean Airlines. With pre-built dashboards, pivot table visualization, and custom-made forms, Kissflow is the best workflow management for process reporting and approval workflows.
Teams using Kissflow can access a no-code app builder and build pages without programming experience. The app shows product stock levels and offers multiple automation customizations, including visual trees, so that teams can see the whole process from start to finish.
Kissflow can integrate with APIs, and users can integrate the tool with Zoho Flow, Asana, Basecamp, and many other apps (including the Google Workspace and Microsoft Office suites). The app supports five languages: English: German, Italian, French, and Spanish.
In addition to its third-party integrations, Kissflow has several pre-built low-code apps. These include an applicant tracking system, bug tracking system, and expense management.
| Subscription | Monthly Pricing | Offerings |
|---|---|---|
| Basic | $1,500 | Internal users, core Kissflow features |
| Enterprise | Custom | External users, private clusters |
Best for Operations Management and Cross-Team Workflows
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Integration Capabilities Salesforce, HubSpot, Slack, API Automation Complexity Reporting and Analytics Compliance Reports, Task Metrics $625/mo (+$19 per user)Next Matter, founded in 2018, is headquartered in Berlin, Germany and used by brands like Branch, Dance, and wefox. With system integrations, conditional assignments, and seamless collaboration, Next Matter is the best workflow automation software for operations management and cross-team workflows. The app also lets users automate customer service, compliance, and operations.
Next Matter has a live dashboard that lets teams track deadlines, SLAs, and more. This dashboard is broken down into several sections, such as initial review. The app also features metric analysis like know-your-customer (KYC) workflow completion time and completed KYC instances.
Teams using Next Matter can integrate the app with 40+ apps, including Gmail, Google Calendar, Microsoft Office, Trello, and Webflow.
| Subscription | Monthly Price | Offerings |
|---|---|---|
| Starter | $625 platform fee + $19 per user | 500 runs per workflow, per month, unlimited guest users, unlimited automated steps |
| Growth | $2,950 platform fee + $29 per user | Unlimited workflows, CRM sidebars, interdependent workflows |
| Professional | $7,500 monthly fee + $49 per user | Customizable analytics, bulk launches, three-year data retention |
| Enterprise | Custom platform and per user fees | Custom workspace and email domains, custom support |
Best for Orchestrating Workflows Within Existing Tools
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Integration Capabilities Zoho CRM, Google Workspace, API Automation Complexity Reporting and Analytics Blueprint Duration Analysis, Usage Reports 15-day Free TrialQntrl is owned by Zoho Corporation, based in India. The app features process mapping tools, such as form creation and the ability to divide processes as needed. These, alongside post-stage automated actions and process filtering, make Qntrl the best workflow automation app for orchestrating workflows within existing tools.
Teams using Qntrl can view all of their requests in a centralized location and receive real-time updates as tasks progress. The app also lets users automate process checks and delegate tasks based on responsibilities at each project stage. Triggers can be set up for new form entries and numerous other actions.
The app automatically generates documents and can automate common tasks; users can set expiration dates if they want to stop these at some point. Qntrl also has usage and duration reports.
Qntrl is available in English and Brazilian Portuguese. Over 750 app integrations are available via Zoho Flow, including Zoho CRM and Microsoft Excel.
Qntrl Pricing
Qntrl costs $7 per user, per month, with no user limits.
Best for Document-Centric Workflows and Automation
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Integration Capabilities Salesforce, NetSuite, Slack, API Automation Complexity Reporting and Analytics Scheduling Reports, Platform Activity Report Custom PricingBox Relay is a workflow automation service offered by Box, a company headquartered in the US. Several for-profit and non-profit organizations use the service, including the US Forest Service and Broadcom. Box Relay integrates well with other Box services (e.g. e-signatures), making it the best software for document-centric workflows and automation.
Box Relay is available in Enterprise Plus plans. Users can automatically assign tasks, send notifications, and set up file and folder actions. Teams can also export audit histories to get a full overview of each workflow.
Users with Box Enterprise Plans get access to unlimited runs and can create their own workflow templates.
Box Relay Pricing
Box Relay is available with custom pricing on an Enterprise Plus plan, and you get access to all features with this subscription.